Privacy Policy
Last Updated: Sep. 01 2025
We are HTEC Group Inc., a Delaware corporation with its office located at 101 University Avenue, Suite 301, Palo Alto, 94301CA, USA. When we say “we”, “us”, or “our”, we mean HTEC Group Inc. and its group companies (“HTEC GROUP”) which may act as joint data controllers, collecting and processing personal data in relation to interactions on Website and the use of our Service. For the list of HTEC GROUP companies, please see our Terms of Use.
HTEC GROUP is highly aware and understands that privacy is of great importance to you, so we take personal data protection very seriously.
Therefore, as a data controller and by creating this Privacy Policy, we make the processing of your Personal Data transparent and understandable. In this Privacy Policy, we explain how we collect, share, and use your Personal Data, as well as how you can exercise the rights you have as a Data Subject.
This Privacy Policy applies to all individuals who access our Website at https://htec.com/ (hereinafter: Website), send us inquiries via Website, or apply for a working position in HTEC GROUP.
This Privacy Policy, along with our Terms of Use and Cookie Policy, constitutes an agreement that applies to you. Therefore, we suggest you read it carefully in order to find out all the necessary information regarding the protection of your personal data.
Every term that is capitalized but undefined in this Privacy Policy shall have a meaning given to it in our Terms of Use.
In case you have any questions regarding this Privacy Policy, please contact us at dpo@htec.com.
- Definitions
- Personal Data we collect
- Why do we collect Personal Data?
- Data Subjects under the age of 15
- How do we use your Personal Data?
- How long do we keep your Personal Data?
- Who do we share your Personal Data with?
- Your rights
- How do we keep your Personal Data secure?
- Changes to our Privacy Policy
- Contact Us
1. Definitions
In this Privacy Policy, as well as in our Terms of Use the listed terms shall have the following meaning:
When we say…
We mean…
Consent
When we say consent, we mean your explicit consent on the processing of your Personal Data. Explicit consent means that the data subject must give an express statement of consent. Persons who are 15 years of age or older may give free consent to the processing of their personal data.
Cookies
When we say cookies, we mean small pieces of data stored on your device (computer or mobile device). This information is used to track your use of Website and to compile statistical records on Website activity. For further information about the use of cookies and how you can manage them, please read our Cookie Policy.
Data Processors
When we say Data Processors, we mean any natural or legal person who processes Personal Data on behalf of HTEC GROUP as a data controller. We may use the services of various service providers to process your Personal Data more effectively.
Data Subject or You
When we say Data Subject or You, we mean any natural person who shares their Personal Data with us.
Personal Data
When we say Personal Data, we mean any information relating to an identified or identifiable natural person (Data Subject). Identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Therefore, data about a company or any legal entity is not considered to be personal data but registering on behalf of a legal entity may include sharing personal data. For example, the information in relation to one-person companies may constitute personal data where it allows the identification of a natural person. These rules also apply to all personal data relating to natural persons in the course of professional activity, such as the employees of the company or organization, business e-mail addresses like “firstname.surname@company.com”. This Privacy Policy does not apply to information from which no individual can reasonably be identified (anonymized information).
Processing
When we say processing, we mean any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Service
When we say Service, we mean making available any content by us on Website. Service does not include services that HTEC GROUP otherwise provides without the use of Website.
2. Personal Data we collect
Your Personal Data may be collected and received in several ways:
- Personal Data you share with us voluntarily, by the use of our Website, which you provide through getting in touch with us via our Contact page, or which you submit through an application for a working position at HTEC GROUP via the Careers page or Jobs page.
- Personal Data we collect automatically when you use our Website,
- Personal Data we collect through the use of cookies, in accordance with our Cookie Policy,
- Personal data we collect about you from third parties.
Data we collect about you may be divided into three groups:
Information you provide
If you contact us via the Contact page on our Website or at any other e-mail address available on Website, we will ask you to leave your name and e-mail address.
In order to subscribe for receiving Newsletter from us, it will be necessary to share with us your e-mail address.
In case you contact us via Contact page on our Website or at any other e-mail address available at our Website, we may receive additional information about you, such as business address, your profession, company on behalf you are getting in touch with us, country in which the company is based and content of the messages or attachments you may send us, or any other information you decide to share with us.
These rules only apply to personal data about individuals, they do not govern data about companies or other legal entities. However, the information in relation to one-person companies may constitute personal data where it allows the identification of a natural person. The rules also apply to all personal data relating to natural persons in the course of professional activity, such as the employees of a company/organization, business e-mail addresses like “firstname.surname@company.com” or employee’s business telephone number.
In case you decide to submit an application for a working position at HTEC GROUP via the Careers page or Jobs page, we will ask you to send your first and last name, email, phone number (optional), CV / Resume and Cover Letter (optional), to our e-mail address. During the application process for any of the open working positions at HTEC GROUP, we may require additional information regarding your professional life, which can be relevant for your future working position.
All Personal Data that you provide to us must be true, complete and accurate, and you must notify us on any changes to such Personal Data.
Information we collect automatically when you use this website
Information we collect automatically may include information like your IP address, device type, unique device identification number, browser type, broad geographic location (e.g., country or city-level location) and other technical information. Some of this information may be collected using cookies and similar tracking technology, as explained further in our Cookie Policy.
We use analytic tools to help us measure traffic and usage trends for our Website. These tools collect information sent by your device or our Website, including the web pages you visit, add[1]ons, and other information that assists us in improving our Website. We collect and use this analytics information with analytics information from other users so that it cannot reasonably be used to identify any particular individual user.
We collect and record data and sessions about how you are accessing and using Website. Such information may include Personal Data.
We collect limited data from your mobile device in order to provide the best performance of our Website and analyze our performance. Such data includes your mobile device type, mobile device ID, and the date and time stamps of Website use. In addition, we deploy tracking technologies within Website to help us gather aggregate, non-personal statistics.
Personal Data we collect about you from third parties
In some cases, we may obtain your personal data without you giving us such data directly.
If you apply for a working position at HTEC GROUP or our recruitment team contacts you for an open position at HTEC GROUP, we may obtain information about you:
- from recruitment agencies and websites – (e.g., when a recruitment agency contacts us to identify you as a potential candidate);
- through publicly available sources online – (e.g., on your current employer’s website, or on a professional networking site such as LinkedIn, Instagram, Facebook, AngelList Talent, Hello World); and
- by reference or word of mouth – for example, through a referral from a former employee/employer, from an HTEC employee or from a referee you have identified.
3. Why do we collect Personal Data?
Data we collect
Purpose
Legal basis
Name, e-mail address.
Additional data you decide to share with us
Providing our Services, responding to your inquiries
We collect your Personal Data
in order to:
- respond to the inquiries you sent us via Contact page on our Website or any other e-mail address available on our Website,
- respond to you regarding the rest of your requests addressed to us, or when expressing an interest in obtaining information about us or our products and Services,
- provide our Services to you.
Processing is necessary for the performance of Agreement or to enter into such an Agreement with you, as well as to respond to all your questions or requests regarding the use of our Website.
Your name and e-mail and additional information you provide (such as company name).
Sending personalized offers and monitoring of your behavior
When sending us an inquiry or filling out the newsletter subscription form or contact form on our Website, you may agree to the monitoring of your behavior patterns by HTEC GROUP and sending you personalized offers on products and services based on the behavior patterns observed by us. This means that you may give us your consent to process data about your past inquiries and/or interaction on our Website, and send you information about other products we believe you might be interested in based on that information.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal. You may unsubscribe from receiving personalized offers and monitoring of your behavior. If you wish to do so, simply follow the instructions found at the end of each e-mail. We may use your email for this purpose until you unsubscribe.
E-mail address.
Monthly Newsletter sharing
If you decide to subscribe for receiving Newsletter, we will collect your e-mail address. This way, we can share our stories with you.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal. You may unsubscribe from receiving Newsletter from us. If you wish to do so, simply follow the instructions found at the end of the email you received after signing up for Newsletter.
E-mail address
Join our discussions on emerging businesses, leadership and disruption.
If you decide to subscribe for joining our discussions, we will collect your e-mail address. This way, we can enable you to join discussions on emerging businesses, leadership and disruption.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal. You may unsubscribe from receiving invites for joining our discussions. If you wish to do so, simply follow the instructions found at the end of the email you received after subscribing for the discussions.
First name, last name, email address, job title, company name, and country/region
Organizing events and publishing gated content; Sending personalized offers and monitoring of your behavior
When we want to organize an online or live event, or to enable you to download a gated content. that we have prepared, we may publish the invite to the event / gated content on our pages on social networks such as LinkedIn or Facebook. When registering for such an event / downloading the gated content, you may also opt-in to allow us to send you promotional or marketing communications via email you have provided. That way, you may agree to the monitoring of your behavior patterns by HTEC GROUP and sending you personalized offers on products and services based on the behavior patterns observed by us. This means that you may give us your consent to process data about your past inquiries and/or interaction on our Website, and send you information about other products we believe you might be interested in based on that information.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal. You may unsubscribe from receiving personalized offers and monitoring of your behavior. If you wish to do so, simply follow the instructions found at the end of each e-mail. We may use your information for this purpose until you unsubscribe.
First and last name, e-mail address, phone number (optional) and any additional Personal Data contained in your Cover Letter and CV / Resume.
Processing your application for open working positions
After you send us your application, which you submit by sending an inquiry at career@htecgroup.com, or contacting us in any other manner, or applying under our referral program, we will need to examine it in order to determine whether you fulfil our requirements as a candidate.
It is in our legitimate interest to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate to that role. HTEC has documented a legitimate interest assessment for greater transparency. We also need to process your personal data to decide whether to enter into a contract with you. In case we do not accept your job application, your Personal Data will be erased in accordance with Section 6 of the Privacy Policy.
We also need to process your personal data to decide whether to enter into a contract with you. In case we do not accept your job application, your Personal Data will be erased in accordance with Section 6 of the Privacy Policy.
Name, surname, email address, phone number, CV, cover letter, applied position, date of the interview and reason for non-engagement.
Informing candidates about the possibility of employment in HTEC in the future
Whether you apply for a position at HTEC via Website, or you contact us in any other way, or apply under our referral program, we will process your personal data after the termination of candidates’ selection process to inform you about the possibility of employment in HTEC in the future.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal. You may unsubscribe from receiving notifications on open positions. If you wish to do so, simply follow the instructions found at the end of the email you received from HTEC.
Name, surname, email address, CV, applied position, date of the interview and reason for non-engagement.
Company’s HR management
Processing of personal data after the termination of candidates’ selection process to avoid re-contacting a person for future HTEC employment.
It is in our legitimate interest to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate to that role. Also, based on a legitimate interest, HTEC keeps your data after the selection process so that HTEC would not contact you again if you do not correspond to HTEC culture or HTEC does not see the possibility of cooperation for other reasons. The legitimate interest of HTEC to keep your data after the selection process is justified by the needs of HTEC to conduct HR management and speed up the selection process. It is also in your interest to keep the data for this purpose so that you do not have to go through the selection process unnecessarily, although you will not be selected for an open position. HTEC has documented a legitimate interest assessment for greater transparency. If you wish to opt-out of processing, please contact us at: dpo@htec.com.
Data made publicly available by the candidate
Processing of data published on social networks such as LinkedIn, Facebook, AngelList Talent, Hello World in order for the candidate to be invited to participate in the selection process.
Processing is based on your consent given to LinkedIn, Facebook, AngelList Talent or Hello World. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal.
Data made publicly available by the candidate
Storing data from social networks such as LinkedIn, Facebook, AngelList Talent, Hello World after the selection process or after the candidate refuses to participate in the selection to inform about the possibility of employment in HTEC in the future.
Processing is based on your consent. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal.
Data made publicly available by the candidate
Processing the data published on LinkedIn and placing it in the database of candidates so that the candidate would be invited to participate in the selection either for the positions for which he/she is currently qualifying or for the positions for which he/she will qualify in the future.
Processing is based on your consent given to LinkedIn. You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal.
Technical Data and Mobile Service Data
Managing and improving our Website, analyzing the use of Website, improving our Services
Information we collect automatically are used to:
- manage and operate our Website,
- improve usability and performance of Website, by keeping it updated and relevant,
- analyze the use of Website and measure interests of visitors of our Website,
- ensuring that content on Website is presented most effectively for you and your computer or mobile device.
Your consent – unless providing Personal Data is necessary to provide a Service or part thereof, provision of your Personal Data is not a statutory or a contractual requirement and you may refuse to disclose any data.
You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent prior to such withdrawal.
We do not process Personal Data outside the specified purposes, and, particularly, we do not:
- sell any kind of Personal Data,
- disclose Personal Data to other marketers,
- provide your Personal Data to any third-party individual, government agency, or company at any time unless strictly compelled to do so by law.
4. Data subject under the age of 15
Our Website is not intended for children, and we do not knowingly collect data relating to children. If you are under the age of 15, please do not provide any personal information about yourself to us. If we detect that we have collected personal information from a person under the age of 15, such information will be deleted promptly. If you believe we have collected personal information from a person under the age of 15, please contact us at dpo@htec.com.
5. How do we use your Personal Data?
None of your Personal Data will be used by HTEC GROUP unless we have your consent or if some other legally permitted reason applies in accordance with Section 3 of this Privacy Policy.
Your Personal Data will be used only for purposes we collected it for, and only when we have a reasonable and lawful reason to do so.
In order to achieve the highest level of Personal Data security, our staff is legally bound by the professional secret. Furthermore, we use all legal, technical and organizational measures to prevent any disclosed information from being revealed outside the legal purpose for which it was collected.
6. How do we keep your Personal Data?
We do not keep your Personal Data longer than the time it takes to fulfil the purpose for which is collected, or no longer than the time for which we have your consent.
In determining data retention periods, we take into consideration local laws, contractual obligations, and the expectations and requirements of our customers and suppliers. When we no longer need personal information, or when you request us to delete your information, where this is legal, we will securely delete or destroy it in accordance with the applicable law and our internal policies.
For example, if you unsubscribe from Newsletter, your Personal Data will be erased automatically. If you have submitted your application for a working position in our company by sending your Cover letter and CV via career@htecgroup.com, we will erase your Personal Data within the time period defined under applicable law after your application has been received unless you become one of our team members. If you gave a consent to process your Personal Data to inform you about the possibility of employment in HTEC in the future, we will process it for a year or until the consent withdrawal.
Where the processing is based on our legitimate interest, we will process Personal Data as long as our legitimate interest exists.
7. Who do we share your Personal Data with?
The performance of certain processing activities requires the engagement of external processors. HTEC GROUP uses information audits to identify, categorize and make records of all Personal Data that is processed outside of the company – that way, all the information, processing activities, processor, and legal basis are recorded, reviewed, and easily accessible.
Such external processing includes (but is not limited to):
- IT Systems and Services
- Legal Services
- Financial Services
- Human Resources
- Direct Marketing Services
We may be legally required to share certain information, including your Personal Data, with e.g., public authorities or governmental bodies; in such case, we will not require your further consent in order to share your Personal Data in such circumstances.
HTEC GROUP reserves the right to transfer any personal data we have about you in the event of selling or transferring all or a portion of our business or assets (this also refers to any kind of reorganization, dissolution or liquidation).
These are the categories of processors and sub-processors with whom we share your Personal Data:
Categories of processors
Industry
Seat
Providers of e-mail services based on Cloud
E-mail / Cloud services
States of the members of the HTEC GROUP
Companies providing analytics, tracking and advertising services
Advertising analytics services
States of the members of the HTEC GROUP
Companies providing marketing services
Marketing services
States of the members of the HTEC GROUP
8. Your rights
As a Data Subject whose Personal Data we hold, you have the following rights:
right to be informed about collecting and using your Personal Data,
right to access the Personal Data we hold about you,
right to have your Personal Data rectified if any of them is incomplete or inaccurate,
right to be forgotten, i.e., the right to ask us to delete or dispose of any of your Personal Data that we have,
right to the restriction of processing of your Personal Data,
right to data portability, in case you have provided your Personal Data to us and that data is processed using automated means, your right is to ask us for a copy of that Personal Data, as well as to to have those data transmitted to a third-party data controller,
right to object to using your Personal Data for a particular purpose when the processing is based on our legitimate interest.
To exercise any of these rights, please contact us at: dpo@htec.com.
9. Your California privacy rights
This Section 9 applies solely to individuals who are residents of the State of California, and supplements the information contained in this Privacy Policy. It describes your rights under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”).
Note on terminology: For purposes of this Section 9, we use the terms “personal information,” “sensitive personal information,” “collect,” “disclose,” “sell,” and “share” as defined under CCPA/CPRA.
Categories of personal information we have collected in the past 12 months via the website, with examples:
- Identifiers, such as name, email address (e.g. provided in website contact forms or newsletter signup); IP address; unique online identifiers (device ID, cookie ID).
- Internet or other electronic network activity information, such as browsing or usage data on the site (e.g. pages visited, interaction times, and clickstream information collected via cookies and analytics tools). This also includes technical information like browser type, device type, and usage patterns.
- Professional or employment information, such as information you may provide about your job or company when contacting HTEC via the website (e.g. your company name, job title, business contact details, or the industry you operate in).
- Inferences (drawn about you based on other personal information we collect), such as profiles or conclusions drawn about a user’s preferences or interests based on their site interactions (e.g. if you consent, HTEC may analyze your past inquiries and website behavior to infer what products or services might interest you, in order to send personalized offers or content).
How we use and disclose personal information: We use personal information for the business purposes described in this Privacy Policy, for example, to provide and improve our services, to respond to your inquiries or requests, to send you communications (such as newsletters or offers, with your consent), and to process job applications. In the last 12 months, we have disclosed personal information for these business purposes to the categories of service providers and partners described in Section 7 of this Policy (such as our cloud hosting providers, analytics and tracking providers, and marketing service companies). We do not disclose your personal information to third parties for their own marketing purposes without your consent, and we do not sell your personal data as defined under the CCPA. Moreover, HTEC does not share your personal information for cross-context behavioral advertising, in other words, we do not exchange your data with third-party advertisers for targeting you across different websites or apps. Finally, we do not use or disclose sensitive personal information (for example, government identifiers, account log-in credentials, precise geolocation, or certain protected characteristics) for any purposes that would trigger your right to limit such use under the CPRA.
As a California resident, you have the following rights:
- Right to know the categories and specific pieces of personal information we collect about you, and the categories of sources, purposes, and third parties with whom we share it.
- Right to delete personal information we have collected from you, subject to certain exceptions (for example, if we need to retain certain information to comply with legal obligations).
- Right to correct inaccurate personal information we maintain about you.
- Right to opt-out of sale or sharing of your personal information. However, as noted above, HTEC does not sell your personal information or share it for cross-context behavioral advertising, so this right is available to you should our practices change, but is not currently applicable because we do not engage in those activities.
- Right to limit the use of sensitive personal information, if we use or disclose such information beyond what is necessary to provide requested services.
- Right to non-discrimination: We will not discriminate against you for exercising your privacy rights.
How to exercise your rights: If you are a California resident, you can exercise your privacy rights by contacting us in one of the following ways:
- Email: Send us a request at dpo@htec.com with the subject line “California privacy rights request”.
- Contact form: You can also submit a request through our Contact page.
When you submit a request, please clearly state which right you want to exercise. We will confirm receipt of your request within 10 days and provide a full response within 45 days (or notify you if more time is needed). To protect your information, we will verify your identity before acting on your request. If you use an authorized agent, we will require written proof of their authority to act on your behalf. We will not charge you for making a reasonable request and will not discriminate against you for exercising your rights.
Minors: As described in Section 4 of this Policy, we do not knowingly collect personal information from individuals under the age of 15. In line with California law, we also do not sell or share personal information of California residents under the age of 16.
Annual review: We review and update this California privacy rights section at least once every 12 months to ensure it reflects our current practices and legal obligations.
10. How do we keep your Personal Data secure?
We use appropriate technical and organizational measures to protect Personal Data that we collect and process. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data.
However, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security or confidentiality.
We may transfer your personal data to countries other than the one you reside in. We maintain appropriate technical and organizational measures to ensure an appropriate level of security in respect of all personal data we process. We always make sure that such transfer is made:
- to the countries within the EEA;
- to the countries which ensure an adequate level of protection;
- to the countries which do not belong to those specified under item 1 and 2, but only by applying the appropriate safeguard measures (such as Standard Contractual Clauses adopted by the European Commission or by local data protection authorities).
If you have any questions about security on our Website or the protective measures, you can contact us at: dpo@htec.com.
11. Changes to our Privacy Policy
We reserve the right to change our Privacy Policy from time to time at our sole discretion.
Any changes shall enter into force upon being published on our Website. You are cautioned to review our Privacy Policy periodically.
If we have your e-mail address, we may send you the notice of these changes.
In case you do not agree with our Privacy Policy, please stop using our Website immediately.
12. Contact Us
Should you wish to exercise any of the rights you have as a Data Subject, or you have a question for us regarding this Privacy Policy, please contact us at: dpo@htec.com.
